CLIENT UPDATE

Putney, Twombly, Hall & Hirson LLP
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New York, NY 10175
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August 13, 2018

Stop Sexual Harassment Act Notice and Factsheet Available on New York City Commission on Human Rights’ Website

The New York City Commission on Human Rights has released additional guidance to assist New York City employers in complying with the Stop Sexual Harassment Act (the “Act”) passed earlier this year.
The Act set forth various obligations on New York City Employers including displaying sexual harassment rights and responsibilities notices and distributing factsheets to new employees. The City Commission’s website now has the required sexual harassment notice and factsheet for new hires available on its website. Both the notice and factsheet requirements go into effect as of September 6, 2018.

The sexual harassment notice must be placed in a conspicuous area of the workplace and be at least 81/2 by 14 inches with 12 point font. Though the Act requires the notice to be posted in English and Spanish, only English is currently available on the City Commission’s website.

The Act also requires employers to provide new employees with an information sheet on sexual harassment at the time of hire. The factsheet can either be given to new hires or placed in a handbook which new hires receive when they commence employment.  

As required by the Act, the City Commission’s new website has information about sexual harassment and an interactive tool which describes the complaint process available through the City Commission. The website also contains examples of sexual harassment, sets forth possible outcomes, bystander prevention information, and state and federal government resources.   

In addition to the above, as of October 9, 2018, New York State employers will be required to implement written sexual harassment policies, which must include specific provisions, and provide annual interactive training to employees (where employer has more than four employees). Effective April 1, 2019, the Act requires interactive training by New York City employers with 15 of more employees. Additional details regarding the interactive training requirements can be found in our client alert here.

Takeaway for Employers

To ensure compliance with the Act, employers should display the sexual harassment notice by the September 6, 2018 deadline and determine if they want to hand out the sexual harassment factsheet to its new hires or include the factsheet in its handbooks, if it is given to new hires.  Employers should check the City Commission website periodically for the Spanish version of the notice as notices in both English and Spanish are required.

Employers should also ensure that their sexual harassment policies are in compliance with the New York State law requirements and ensure that they conduct the appropriate sexual harassment training by the October 9, 2018 deadline.

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If you have any questions regarding the Act’s requirements or need assistance with complying with the Act, please do not hesitate to contact us.